CustomWare Designs

CustomWare® for Records Storage

We have been providing RECORD STORAGE MANAGEMENT software for over 2 decades. Storing video tapes for courts, boxes and files for law firms and medical facilities, insurance companies and more. There are two types of CustomWare® for Records Management - one for the warehouse company and one for the individual law firm or medical facility, etc. CustomWare® is at its best when the warehouser and their clients both use CustomWare® for movement and storage. Full internet integration.

Files can be RFID barcoded so that an individual file can be located anywhere in the office or building.

Documents can be digitized and viewed by anyone within the office or the digitized documents can be copied to a CD/DVD for on or off site storage. This is particularly helpful when documents are destroyed - just when you destroyed them, the client suddenly needs them.

Many Records Storage Management companies don't bill for their service until mid-month because they just don't have the software system that keeps them up-to date. With CustomWare, you are billing on the 1st day of every month, increasing your cash flow.

  • 1,000 Warehouse locations
  • 10,000 Customers
  • Over 111,000,000 Boxes & Records
  • Individual file records (pages) stored in JPEG, GIF or PDF format
  • Barcoding of each box and file with or without RFID.
  • Billing
    • Carton Sales - 9 standard types, you can add more
    • Activity
      • Pickup
      • Referencing
      • Destruction
      • More...
    • Storage charges including half month billing
      • Rates by customer and carton type
      • Secured Vault storage by cubic feet or weight
  • Reports that will tell you or your customer the current status of each box or file, where each box or file record is, when it came in, when it left, to whom it was given and who requested it.
  • Requests for Service are printed in box/record location order for quick processing.
  • Web access/online requests for service with automatic processing - automatic program generated for internet
  • History on movement for each box and file record
    • Current status of Box/Record
  • Import/Export all data
  • Complete Web Integration. Customers can place orders, review document history & status, view documents - with or without billing them for access, etc.

  • Multiple Locations/profit centers
  • Multiple companies (subsidiaries or independent companies)
  • Internet integration
  • Automatic generation of internet programs
    • Customer Statements
    • Open Orders
    • Order Entry
    • Invoice and Payment history with detail
    • Inventory Placement with history
    • Make Online Payments
  • General Ledger
    • 11 Year History
    • Multiple month & year "open" books - you don't have to close one month or year to begin entering data in a new month or year.
    • Financial Statements
    • Full auditing and audit trails
    • Bank reconciliations - multiple bank accounts
    • More...
  • Accounts Receivable
    • Work Orders
    • Items "On Sale" with special pricing
    • Fixed Receivables
    • Notes Receivable
    • Recurring Sales
    • Collections
    • Mailing List
    • Contact (potential, or existing customer) tickler system.
    • Multiple Sales Tax Rates. Sales tax by city, county, and/or state.
    • More...
  • Order Entry
    • Back orders
    • 1 and 2 size Matrix order screens
    • Sale Items override current pricing
    • Fixed 1 column pricing
    • Fixed 4 column pricing
    • Quantity break 4 column pricing
      • All quantities
      • Quantities computed by individual styles
      • Quantities computed by style & color
      • Quantities computed by style, color & size
    • Customers can have set column pricing, an order can override master information.
    • Acknowledgements
    • Shipping fees calculated by weight & number of boxes
    • More...
  • Accounts Payable
    • Purchasing
    • Print Checks or enter Handwritten Checks
    • Direct deposit payments - upload payroll or vendor disbursements directly to your bank.
    • Cash requirement projections.
    • More...
  • Payroll
    • 401K (no income tax on deduction)
    • 3 Cafeteria Options (no income, social security or medicare taxes on deduction)
    • All federal and state forms and reports
    • Direct deposit & Positive Pay options.
    • More...
  • Inventory
    • 1 to 4 fixed column pricing or 2-4 quantity break pricing columns with suggested retail
    • Weighted average, LIFO, FIFO, Last Cost costing.
    • Quick Response/EDI ordering
    • Serialized inventory
    • Warranty inventory
    • Import vendor's price lists
    • Reports giving usage by part number, department, category, vendor, style, color, customer or vendor with sorting by quantity sold/used and/or dollar volume; hottest or coldest products being sold; many, many more.
    • Sale pricing for "clearance" items.
    • Specialized pricing for each customer.
    • More...
  • Depreciation
  • Export all master data files for use in Word®, Excel®, etc.
  • More...

The Point of Sale center is available just in case you have a front desk or service desk station that sells on site.

We can supply everything from the bar code readers to credit card swipers to cash drawers and terminals. From 1 to 1,000 registers, CustomWare®'s Point Of Sale system will keep track of your inventory levels and more. Operator log-in, log-out, multiple operators per terminal, multiple sales-in-progress per terminal (the customer decides they want something else, why keep the customer in line waiting?), till reconciliations and more.

  • Bar Code input
  • Multiple locations
  • Multiple registers per location
  • Credit card processing
  • Layaway
  • Inventory locator (for multiple locations and "back room" storage)
  • More...


Manage your vehicle maintenance and history. Know when something needs to be done, keep track of costs of repair and maintenance as well as operating costs from oil to gas. Vehicles may be tied to inventory locations and more.

  • Vehicle Maintenance History
  • Vehicle Maintenance Schedules
  • Costing
  • Reminders
  • Mileage and mileage history
  • More...

CustomWare® has over 130 specific options which can be used singly or in any combination:


Pragma is the programming language that CustomWare® is written in. Pragma® was invented in 1973 by Logical Business Machines, (LOMAC and now Logical Business Systems), and it is the only programming language in the world that can program in a foreign language. Designed to ease the tedious tasks of programmers, programming takes 1/10th the time for comparably experienced programmers in C++, Java and others. CustomWare Designs is a Master Distributor of Pragma® and provides world wide support to over 300 dealers.

  • Natural Language
  • Diplomat
  • Pragma 3
  • Pragma 4 (text 16 bit)
  • Pragma 4 (text 32 bit)
  • Pragma 5 (Windows® graphical 32 bit)
  • Pragma SCO UNIX (Pragma 4, 16 bit)
  • Pragma Linux (Pragma 4, 32 bit) Installation Instructions

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CustomWare® is a registered trademark of CustomWare Designs, Inc. All rights reserved.
CustomWare® is a registered servicemark of CustomWare Designs, Inc.  All rights reserved.
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